Open Exhibition Submission System
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The OESS is the perfect tool for galleries and arts organisations who organise or are considering running one or more Open Exhibitions per year. It assists the exhibition organisers by providing an online application system capable of processing artist entries and payments and offers an online selection tool to allow preselection or selection by your own chosen selectors, the selectors are able to view artworks and make selections from the comfort of their own homes. The system is fully managed from your own secure admin area where you can edit or update your exhibition details and even run multiple concurrent exhibitions.
Artist Application Process
  artist view

The artist application process guides the artist through the complete process, gathering personal details and providing the artist with a unique username and password enabling them to login to their own personalised home page.

After selecting an exhibition they are asked how many entries they would like to enter and then guided to Pay Pal to make a secure payment. And details of the successful transaction are automatically returned to the system.

Artists are then able to upload up to 3 images of each entry and add general details about each work, editing as they go and finally confirming their application.

Logging in after the selection process will notify each artist if they have been selected, if so they will be able to printout a full application form and labels to bring to the gallery with their work before the exhibition.

Selection Process
  selector view

Up to 5 independent selectors can be given secure access to the system enabling them to view all the artwork entries from the comfort of their own home or office.

With options to view by artist, artwork or thumbnail each selector can simply click on the 'Select' button to make their choices, another feature enables each selector to leave comments which are visible only by the other selectors, great for remote discussions about the work.

Administration Suite
  admin view

The exhibition organisers are provided with all the tools needed to manage the system throughout the application and selection process.

The User Manager enables you to provide selectors and administrators access to the system.

The General Manager lets you personalise the messages and content seen by the artists as they flow through the process.

The Exhibition Manager controls the status, key dates and information relating to your exhibition and enables you to monitor and view each application as they are made online.

The Artist Manager lets you view and edit specific artist details and is used if artists choose to pay by phone, another feature is the 'Login as the artist' option which provides a perfect way to assist artists if they are having difficulties with with their application.

The Artwork Manager lets you manually enter works if you are accepting applications by post, you can also view and edit each artwork providing a means of pre-selection by the event orgainsers if required.

All data can be exported as Excel Documents providing the ideal way to coordinate your own internal gallery administrative procedures.


Royal Society of British ArtistsSociety of Wildlife Artists Bulldog Portrait Bursary
The Pastel Society Royal Institute of Painters in Water ColoursBite - 2012 Entry ClosedNew English Art Club
Royal Society of Portrait Painters - 2013 Royal Society of Marine Artists - Open for Entry SELF - 2013Royal Society of Marine Artists


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  cloud computing for artInteractive Technology
  Interactive Technology LTD
  Delivering specialist cloud computing for artists, galleries, institutions and arts organisations.
  Contact Andy Laffan on 0791 7364736 | |